Start with a one-page medical summary
A specialist should be able to understand the core case in a few minutes before opening hundreds of pages. A good summary includes the diagnosis, date of onset, disease course, major tests, current treatment, prior procedures, important comorbidities and the patient’s main question.
Core records for most cases
- Diagnosis and recent specialist notes
- Medication list with doses
- Major operations or procedures
- Relevant imaging reports and dates
- Recent laboratory results
- Allergies and important medical history
- Current symptoms and functional limitations
- Previous treatment response
Condition-specific records
| Condition | High-value records |
|---|---|
| COPD / ILD / bronchiectasis | HRCT, spirometry, DLCO, oxygen, six-minute walk, infection history |
| Knee osteoarthritis | Weight-bearing X-rays, MRI, grading, prior physiotherapy/injections/surgery |
| Type 2 diabetes | HbA1c, glucose data, C-peptide, insulin/medications, kidney/liver function |
| POI | FSH/LH/estradiol, AMH, ultrasound, menstrual and fertility history |
Imaging reports versus image files
Reports are useful for preliminary screening, but the reviewing team may need the original DICOM image files. Do not compress hundreds of images into screenshots. Keep the original disc or export and wait for instructions on secure transfer.
Translation
Records do not always need complete certified translation at the first step. A concise English summary plus key reports may be enough for preliminary review. If formal translation is needed, we can coordinate it after identifying the relevant documents.
Privacy and secure transfer
Do not send passport copies, banking details or full archives through an unverified chat account. Begin with the minimum information needed for screening. When detailed records are requested, confirm the recipient and transfer method.
What makes a case difficult to review
- No confirmed diagnosis
- Old tests without current clinical information
- Hundreds of unlabeled files
- Conflicting medication lists
- Missing reports for major surgery or hospitalisation
- A broad request such as “tell me every treatment available” without a defined goal