By Regenerative Medicine China · Published and sources checked · Patient information and administrative due diligence, not an individual clinical opinion or legal advice.
What should I send before a hospital has confirmed my case?
Begin with the minimum relevant clinical summary and selected reports through a verified channel. Ask who receives the files, why each document is needed and what happens next. Keep financial credentials and unnecessary identity documents out of an initial medical enquiry. Verify a recipient before sending larger imaging archives or additional sensitive records.
Build a small, dated first-review packet
Prepare a one-page summary with the diagnosis, major treatment dates, current medicines and the question you want answered. Add selected pathology and imaging reports that support the diagnosis and most recent assessment. Keep original reports available and label any translation as a translation.
Use clear file names such as report type and date. Avoid inconsistent versions of the same document. If a report is missing, state that rather than substituting a family-written interpretation for the clinical record.
Verify the recipient and purpose
Ask whether the files go to an administrative coordinator, a hospital intake office or a clinical team. Confirm the destination through an independently obtained institutional contact when sharing outside an already established care relationship. Request the provider’s privacy information and ask about access, retention and onward sharing.
If a new person asks for a complete file without explaining their role, clarify the request first. A messaging account displaying a hospital logo does not by itself establish that person’s authority to receive records.
Use RMC’s current form within its limits
The RMC case form accepts up to three selected PDF, JPEG or PNG reports, with a limit of 5 MB per file and 10 MB combined. Uploaded reports are delivered as email attachments to the business enquiry mailbox; they do not become public download links. This is not a hospital patient portal or a complete imaging-transfer system.
Do not upload bank statements, payment passwords, card details, unredacted invoices with account credentials or passport copies in the first medical enquiry. If a later process genuinely needs identity information, confirm the institution and method first. See the site’s privacy notice for the current handling explanation.
Arrange large imaging and original material separately
Ask the receiving institution whether it needs imaging reports, DICOM data, pathology slides or another format. Confirm the required date range and whether a translated report alone is sufficient for the first review. Do not guess the format or send physical material without instructions.
Where a transfer link is used, ask about access controls, expiry and confirmation of receipt. A password sent through the same compromised channel may not solve a recipient-verification problem. Keep an inventory of what you sent and who acknowledged it.
Preserve a usable record for follow-up
The CDC recommends obtaining overseas medical records in English and sharing them with clinicians providing follow-up. Keep your own copy of the original documents as well, including any treatment plan and final discharge information.
Before a second transfer, check whether new information changes the clinical question: a new scan, treatment change or deterioration may require reassessment. Ask the clinical team which updates matter rather than repeatedly sending the entire archive. If the recipient or purpose changes, revisit consent and sharing arrangements.
Your practical checklist
- Prepare a short clinical summary and selected dated reports.
- Confirm recipient, purpose and transfer method.
- Exclude unnecessary financial and identity information.
- Retain originals, translations and a transfer inventory.
Common questions
Can I send all DICOM scans through the RMC form?
No. The initial form is for selected small reports. Ask for the receiving institution’s instructions if larger imaging files are needed.
Does file upload mean a hospital accepted my case?
No. Successful transmission is not a medical review or a treatment decision.
Sources and scope
Sources support the factual context described above. The checklists are RMC’s suggested questions, not official mandatory document lists. US sources are background guidance and do not establish Chinese law, local insurance cover or an individual institution’s terms. Public-source review is not certification of a hospital, payee or treatment.